Emergency Plan Instructions

There are two kinds of forms available for your Emergency Plan:

1) Using a PDF form
This PDF form requires the free Adobe Acrobat Reader to open and print. Recent versions of the Adobe Reader allow you to fill in and save the completed form on your computer. Handy Emergency Wallet Cards are filled in automatically while you enter your plan information.

Tips for using the PDF form:
  • Once PDF file is open, click in the first line to enter information.
  • Hit the Tab key to move to the next line to be filled in.
  • Hit Shift+Tab to go back one line at a time.
  • Click on any line to go to that line.
  • Note that space for each line is limited. Make sure all the letters and numbers you enter are showing.

2) Using a standard web page (html) form
No reader is required for this form, but it cannot be filled in on your computer. To use the HTML form:
  1. Click HTML form.
  2. Print the opened form.
  3. Enter the information on the printed form by hand.

Completing the Emergency Plan by Sections


1) My Emergency Contacts and Family Meeting Places

Every family should have two emergency contact persons, one local and one from out-of-town. Your local contact will be your family’s central communications point during a disaster, helping you locate family members, reporting on your situation and providing information about recovery efforts and available help. Family members should call this person and tell them where they are. After a disaster, it may be easier to make a long-distance phone call than to call across town, so an out-of-town contact may be in a better position to communicate among separated family members. For each contact person, you will need to know their:

  1. First and last names,
  2. Home telephone number,
  3. Cell phone number, and
  4. E-mail address.
Be sure every member of your family knows the phone numbers of the emergency contacts. Post the numbers by each home phone. Cell phones should not be counted on for communication during a disaster. Cell towers may be disabled or cell phone services overwhelmed and of little use. Decide on a neighborhood meeting place and an out-of-town location where your family will meet after a disaster. Select locations that are familiar to your family and places that will not be difficult for them to reach. Pick an outside meeting place, far enough away to be safe. A good meeting place might be a tree, telephone pole, mailbox, or neighbor's home.

Emergency Wallet Cards
Printing an emergency card and placing it in your wallet, purse or child's backpack will ensure that everyone has the contact and meeting place information with them at all times. Before printing an Emergency Wallet Card, you must first complete the emergency contacts and family meeting places sections of the Family Disaster Plan., if using the PDF form.

2) Individual Family Member Information

In this section, record the name, birth date, Social Security number, and important medical information for each family member. This information helps you plan for everyone's medications, medical equipment and assistive devices. It also serves to inform emergency workers about special medical conditions. No entered information is captured by this Web site.

3) Family Location Information

Most families are not together during the day. When a disaster happens, children may be at school or working afternoon jobs. Parents may be trapped at the office or traveling outside of Texas. Make sure you and your family members know where and how to get in touch with each other. You may also want to inquire about emergency plans at places where your family spends time: work, day care and school.

4) Important Information Section

In this section, record additional medical contact and insurance information you may need during or after a disaster.